NURSING - Admin Asst Nursing

Job Classification

  Hourly Full-time (35-40)

Position summary

This individual is responsible for a variety of program management activities under the supervision of the Department Chair  and demonstrates competence in various routine support services which include generating reports, maintaining budgets, managing correspondence with clients, recruits, or other parties outside the program, collecting and maintaining accreditation and assessment documents, and management of confidential files. He/She is required to have extensive computer knowledge as required to maintain program files, spreadsheets, manipulation of web-based applications and for conducting significant amounts of research in support of program accreditation and assessment activities.

Qualifications summary

A bachelor’s degree is preferred.

At least one year office experience is required

Experience with recruitment or marketing prefered.

Strong computer skills like Microsoft Word, Excel, Power-point, Moodle to name a few is required.

Good social skills required - will be working with students from various cultures.

Knowledge of online educational environment preferred.

Ability to read, analyze, report and interpret data is required.

Ability to write reports, engage in business correspondence, etc. is required.

Ability to calculate figures and amounts - balance finacial books


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

1. Accreditation Support 35% - Maintains and updates program databases. Assists the Department Chair by updating the Department Student Handbooks


2. Clinical Support 25% - Assists the Clinical Director with arrangements and contracts for new clinical sites. Arranges liability insurance for clinical facilities. Gathers prepares and monitors clinical education information required for accreditation.


3. Admissions 10% - Coordinates students’ application process and admission activities.


4. Financial 10% - Assists with the oversight of financial budgets and expense accounts. Generates, reviews, and approves Interdepartmental Charges (IDC).


5. Office Support 20% - Drafts contracts with direction from Department Chair,  Performs office tasks, Attends regular faculty meetings and record minutes of meetings. Assists with electronic course scheduling and maintenance.Maintains and updates the Program’s website.


6. Other assignments as assigned by the department chair.

Supervisory responsibilities

• Interviews, evaluates and recommends prospective student employees.


• Supervises and directs student workers (Assigns work and trains or demonstrates as needed; Reviews completed work; Monitors & insures accuracy of electronic time card).

Qualifications

• Strong organizational skills, with attention to detail and the ability to multitask and to prioritize daily activities to meet competing deadlines.


• Experience maintaining expense accounts and budgeting preferred


• Excellent time management skills and ability to multi-task, prioritize work, and shift priorities to meet demands


• Ability to effectively deal with frequent interruptions and changing priorities among multiple activities which require quick and effective action under conditions of heavy pressure.


• Ability to effectively work with diverse groups and individuals.


• Advanced computer skills. Ability to perform computer and technology functions with proficiency, specifically in word processing, database, and spreadsheet programs


• Ability to work in a fast-paced environment and must exhibit a cordial demeanor


• Self-directed.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

N/A

Interpersonal interactions

• Must be comfortable interacting with students from various cultures


• Must be comfortable interacting with students, parents and family in the advisory role


• Excellent telephone etiquette

Physical demands

• The physical demands described are representative of those that must be met to successfully perform the essential functions of this job.


• Regularly required to talk, hear, stand, walk and use hands and fingers. The person in this role is required to handle or feel; and reach with hands and arms.


• The usual and customary methods of performing the job's functions require some lifting (at least 20 lbs), carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.

Work environment

• Work is performed in a typical/shared office environment with moderate noise level.  


• This job is performed in a generally clean and healthy environment.